Organiser Checklist Before the Event

Organiser checklist before the event

Use this checklist to make sure everything is in order before your event goes live — and before guests arrive on the day.

Before publishing

• Title is clear and specific
• Cover image uploaded (square, 1:1 ratio)
• Date, time, and timezone are correct
• Location is set — or "Online" with a meeting link in the description
• Description covers what, who it's for, and any practical details
• Visibility is set correctly (public / unlisted / private)
• Capacity is set if you have a limit
• Ticket type configured if the event is paid
• RSVP approval turned on if you want to vet guests

1–2 weeks before

• Share the event link in relevant communities and channels
• Post to your Cloomba calendar if you have one
• Announce to your mailing list or social following

Day before

• Send a reminder post or message to your audience
• Confirm the venue or online meeting link is working
• Review your guest list — check for any pending approvals

Day of the event

• Open the guest list on your phone for check-in
• Have the check-in screen ready (How to check in guests)
• Post an event update if there are last-minute changes

After the event

• Thank attendees with an event update or message
• Review what worked and adjust for next time