Inviting guests
Share the event link
Every published event has a unique URL. Share it anywhere — in a message, on social media, in an email newsletter, or on your website. Anyone who opens the link can RSVP or buy a ticket directly.
For public events this is the primary way to spread the word.
Personal invitations
For unlisted and private events — and any time you want to invite someone directly — open your event's Invitations tab and choose Invite by email.
Add everyone you want to invite to one list. You can build that list four ways, and mix them freely:
Type an email or @username. Press Enter after each, or paste a whole batch separated by commas, spaces, or new lines. If the person already has a Cloomba account, use their username and the invitation lands in their inbox. If you only have an email address, use that — the invitation is matched to their account automatically once they sign up with that email.
Drop in a CSV. Under Import from CSV, drop a file or click to choose one. Cloomba pulls out the email addresses and adds each one to your list once.
Add your calendar's people. If the event's home calendar is yours — as its owner or an admin — it appears on the invite page under its own name. Pick Everyone, or narrow it to groups from the People tab: Followers, Guests, Manual, a membership tier, or a tag. Groups add up, and anyone in two of them is invited once. Only the home calendar is offered, never a calendar the event is just listed on.
Pick from a past event. Under Past events, find one of your previous events and choose who to bring across: Guests, Checked in, Waitlist, or Invited — people you invited who never registered. This is the fastest way to invite a returning audience.
The list is checked as you build it, so before anything is sent you see who could not be found, who already has an invitation, who is already registered, who unsubscribed from your emails, and who is blocked. None of them get an invitation.
When you are ready, add an optional personal message — it appears on the invitation and in the email — and send.
Sending the emails
Sending invitation emails is optional. Leave the toggle off and the invitations are created without email — useful when you are inviting existing Cloomba users, who get them in their in-app inbox anyway, or when you plan to share the links yourself.
Invitation emails count towards your email sending limits.
Open invite links
Sometimes you want to invite people without knowing who they are. Create short link on the Invitations tab mints an open link — a reusable invitation anyone can open and RSVP from.
Give each link a name — "Facebook", "Newsletter", "Front desk" — and you can see which channel your guests actually came through. Create as many as you like.
Managing invitations
The Invitations tab lists everything you have sent: who it went to, its status (pending, accepted, declined, expired, revoked), and when it expires.
You can revoke any invitation at any time — the link stops working immediately — and set an expiry date when you create one.
Unlisted events — the PIN link
Unlisted events also support an access PIN. Set one on the Edit tab and you get a shareable link that opens the event for anyone who has it, with no individual invitation involved.
Use it when you want to share the event with a trusted group but do not want to track individual responses. Leave the PIN empty and the event can only be opened through personal invitations.
Invitations and approval
An invitation gets someone to your event page — it does not decide whether they are in. If you have guest approval switched on, invited guests still land in the pending queue and you approve them like anyone else. The two are independent.
Inviting after registration has closed
If you have set a registration deadline and it has passed, the event stops taking sign-ups from the public — but you can still invite someone personally, and their invitation works. Sending it after the deadline is you deciding to open the door again for that person, so Cloomba lets them through.
An invitation you sent before the deadline shares that deadline and stops working with it. If you want somebody in after the fact, send them a fresh one.
This applies to invitations addressed to a person, by email or username. To reopen the event for everyone, clear or extend Sales end on the ticket types instead.