Is Cloomba suitable for a conference?
For 50 to 500 people, yes: the call for papers, the program, the tickets and the door are all built, and a free template puts your event on your own domain. Past that size the software stops being the hard part, so here is exactly what we cover.
What's built
A call for papers
Your community opens a call with its own questions and file uploads. Speakers send proposals, you accept or decline each one, and the list exports to a spreadsheet. A call for sponsors works the same way. How it works.
An agenda with rooms
Sessions with a time and a room, over one day or three, parallel tracks lining up by the clock, and a filter to see one room at a time. The dinner and the after-party can be events of their own, in the same community.
Favorites and reminders
Guests star the sessions they want and filter the agenda down to them. A push arrives ten minutes before each one, and the lock screen shows their favorites first. In the Cloomba apps and on the event page, whichever site you use.
Speakers and materials
Photo, bio, links. Upload slides, recordings or a venue map, for one speaker or for the whole event, and your guests open them on the event page.
Tiers, windows and codes
Early bird, student, regular — each with its own quantity and its own sales window, closing itself when it's gone. Coupons for sponsors and groups, and hidden tiers that open with an access code.
A door that scans
Everyone who registers gets a QR ticket and an Apple or Google wallet pass, and can print it on one A4 sheet. Your helpers scan from their own phones, and the count moves as the hall fills.
The questions you have to ask
Company, role, dietary needs, agreement to the code of conduct — asked at registration, and every answer is a column in the guest export your badge printer and your caterer can read.
Organizers, partners and sponsors
A section for each on the event page, with logos that link to their sites, and sponsors grouped by tier, platinum down to community. They print on the A4 ticket too.
The software is the top of the iceberg
A large conference is venue contracts, catering headcounts, sponsor deals and invoices, visa letters and hotel blocks. None of that happens on a website. What Cloomba runs is the part your speakers and attendees touch — the call for papers, the program, the ticket, the emails that follow and the check-in at the door.
A 200-person conference with three tracks fits without strain. A 2,000-person one with a program committee will use Cloomba for tickets and check-in and keep its own tools for the rest, which is a perfectly good way to use it.
What it costs
A free conference costs nothing, whatever the headcount. On paid tickets it's a flat 5% plus card processing, taken from the payout — no listing fee, nothing fixed per ticket, no plan to buy. If you'd rather handle the money yourselves, take bank transfers instead: you write the payment instructions, you approve each registration, and we never touch a cent.
Three ways to have a website
The same event underneath, so start with the first one and move up next year.
1The event page you already get
Description, call for papers, agenda, speakers, sponsors, registration and photos, each visitor reading it in their own language. For a first edition this is usually enough.
2The template, on your domain
A static site built from your event: agenda with a stage filter, a page per talk and per speaker, organizers, partners and sponsors, a banner for your open call for papers, your own pages for travel and the code of conduct. Free, MIT-licensed, hosts anywhere. See it running at demo.cloomba.com, or read how it fits together.
3Or we host it for you
That same site with your colors and your domain, no repository and no build step. Write to us and we'll set it up.
We adapt the platform to your conference
Tell us what's missing — a registration step that works differently, a section the template doesn't have, an integration with a tool you already use. It's our own code, so it's a change we make rather than a website you commission: faster, and a fraction of the price.