Hosting free events

Updated 30 Aug 2026

If your event is free to attend, Cloomba costs you nothing. No listing fee, no per-RSVP charge, no subscription.

What you get with a free event

Everything on the platform — guest list, check-in, event updates, media wall, invitations, waitlist, guest approval, registration questions, calendars. A free event is the full product, not a stripped-down trial. Generous fair-use limits apply to photos, videos, monthly emails, team seats, and calendars; see Pricing & Fees.

Setting up a free event

When you create an event, the default is free. Leave the ticket settings on free and publish. There is nothing to configure for payments.

If you want to limit attendance, set a capacity. If you want to vet guests first, enable Require approval. Both work the same way for free events as for paid ones.

Letting people chip in, without charging

If your event is free but running it isn't, there is a middle option: set the ticket type to Pay what you want with a minimum of 0. Guests see an amount field pre-filled at nothing. Anyone who leaves it at 0 registers exactly as they would for a free event — no card, no checkout — and anyone who wants to cover a coffee or the room hire types a number.

Nothing about the event stops being free. You only pay a fee on money that actually arrives, so the guests who pay nothing cost you nothing. See Ticket types and how you price them and How Cloomba fees work.

Switching from free to paid

You can add a paid ticket type to an event that started as free. Keep in mind that guests who already registered for free will keep their free spot — the paid ticket type applies to new registrations only.