Inviting guests
Share the event link
Every published event has a unique URL. Share it anywhere — in a message, on social media, in an email newsletter, or on your website. Anyone who opens the link can RSVP or buy a ticket directly.
For public events this is the primary way to spread the word.
Personal invitations
For unlisted and private events — and any time you want to invite someone directly — open Manage › Invitations (or choose Invite on the event page) and choose Invite by email.
Add everyone you want to invite to one list. You can build that list four ways, and mix them freely:
Type an email or @username. Press Enter after each, or paste a whole batch separated by commas, spaces, or new lines. If the person already has a Cloomba account, use their username and the invitation lands in their inbox. If you only have an email address, use that — the invitation is matched to their account automatically once they sign up with that email.
Drop in a CSV. Under Import from CSV, drop a file or click to choose one. Cloomba pulls out the email addresses and adds each one to your list once.
Add your community's people. If the event's home community is yours — as its owner or an admin — it appears on the invite page under its own name. Pick Everyone, or narrow it to groups from the People tab: Followers, Guests, Manual, a membership tier, or a tag. Groups add up, and anyone in two of them is invited once. Only the home community is offered, never a community the event is just listed on.
Pick from a past event. Under Past events, find one of your previous events and choose who to bring across: Guests, Checked in, Waitlist, or Invited — people you invited who never registered. This is the fastest way to invite a returning audience.
The list is checked as you build it, so before anything is sent you see who could not be found, who already has an invitation, who is already registered, who unsubscribed from your emails, and who is blocked. None of them get an invitation.
When you are ready, add an optional personal message — it appears on the invitation and in the email — and send.
Sending the emails
Sending invitation emails is optional. Leave the toggle off and the invitations are created without email — useful when you are inviting existing Cloomba users, who get them in their in-app inbox anyway, or when you plan to share the links yourself.
An invitation email comes from you, and on a community's event it also shows the community's name and logo. If you are the community's owner or an admin, the From field lets you send it in the community's name instead. Replies come to you either way, so sending emails requires an email address on your account; you can add one on your profile.
Invitation emails count towards your email sending limits.
Open invite links
Sometimes you want to invite people without knowing who they are. Create invite link in Manage › Invitations mints an open link — a reusable invitation anyone can open and RSVP from.
Give each link a name — "Facebook", "Newsletter", "Front desk" — and you can see which channel your guests actually came through. Create as many as you like.
Managing invitations
Manage › Invitations lists everything you have sent: who it went to, its status (pending, accepted, declined, expired, revoked), and when it expires.
You can revoke any invitation at any time — the link stops working immediately — and set an expiry date when you create one.
Invitations and approval
An invitation gets someone to your event page — it does not decide whether they are in. If you have guest approval switched on, invited guests still land in the pending queue and you approve them like anyone else. The two are independent.
Inviting after registration has closed
If you have set a registration deadline and it has passed, the event stops taking sign-ups from the public — but you can still invite someone personally, and their invitation works. Sending it after the deadline is you deciding to open the door again for that person, so Cloomba lets them through.
An invitation you sent before the deadline shares that deadline and stops working with it. If you want somebody in after the fact, send them a fresh one.
This applies to invitations addressed to a person, by email or username. To reopen the event for everyone, clear or extend Sales end on the ticket types instead.