Inviting guests
Share the event link
Every published event has a unique URL. Share it anywhere — in a message, on social media, in an email newsletter, or on your website. Anyone who opens the link can RSVP or buy a ticket directly.
For public events this is the primary way to spread the word.
Personal invitations
For unlisted and private events — and any time you want to invite someone directly — open your event's Invitations tab and choose Invite people.
Add everyone you want to invite to one list. You can build that list three ways, and mix them freely:
Type an email or @username. Press Enter after each, or paste a whole batch separated by commas, spaces, or new lines. If the person already has a Cloomba account, use their username and the invitation lands in their inbox. If you only have an email address, use that — the invitation is matched to their account automatically once they sign up with that email.
Drop in a CSV. Drag a file onto the composer or paste the contents. Cloomba pulls out the email addresses and shows you what it found before you send: how many are valid, how many are duplicates, and who has already been invited.
Add from a past event. Pick one of your previous events and bring its confirmed guests across in one click. This is the fastest way to invite a returning audience.
The list is checked as you build it, so you see who could not be found and who already has an invitation before anything is sent.
When you are ready, add an optional personal message — it appears on the invitation and in the email — and send.
Sending the emails
Sending invitation emails is optional. Leave the toggle off and the invitations are created without email — useful when you are inviting existing Cloomba users, who get them in their in-app inbox anyway, or when you plan to share the links yourself.
Invitation emails count towards your email sending limits.
Open invite links
Sometimes you want to invite people without knowing who they are. Create link on the Invitations tab mints an open link — a reusable invitation anyone can open and RSVP from.
Give each link a name — "Facebook", "Newsletter", "Front desk" — and you can see which channel your guests actually came through. Create as many as you like.
Managing invitations
The Invitations tab lists everything you have sent: who it went to, its status (pending, accepted, declined, expired, revoked), and when it expires.
You can revoke any invitation at any time — the link stops working immediately — and set an expiry date when you create one.
Unlisted events — the PIN link
Unlisted events also support an access PIN. Set one on the Edit tab and you get a shareable link that opens the event for anyone who has it, with no individual invitation involved.
Use it when you want to share the event with a trusted group but do not want to track individual responses. Leave the PIN empty and the event can only be opened through personal invitations.
Invitations and approval
An invitation gets someone to your event page — it does not decide whether they are in. If you have guest approval switched on, invited guests still land in the pending queue and you approve them like anyone else. The two are independent.